Evaluate Club Vitality - Essential Factors for Successful Management


Have you ever evaluated your club’s health? As club administrators ourselves, we understand the importance of gauging your club's health on a regular basis. In this article, we will take a closer look at the crucial metrics in roles, finance, technology, and member growth that are essential for your club's well-being. Our goal is to provide you with practical advice and tips that will help you improve your club's overall health and success.


Clubs thrive on the dedication of volunteers. As a club admin or competition coordinator, it's crucial to have a well-structured committee and clearly defined roles. Let's delve into the key committee roles and their responsibilities:

  • President: The visionary and growth driver of the club, setting the direction and ensuring the club's long-term success.

  • Secretary: The communication hub, responsible for keeping the committee and all club members informed and connected through regular updates and meetings.

  • Treasurer: The financial steward who ensures the club's financial stability and manages its resources effectively.

  • Marketing Officer: The promoter of the club's brand and the catalyst for member growth, utilising various marketing channels and strategies.

  • Volunteer Coordinator: The leader who engages and coordinates volunteers, ensuring their involvement is meaningful and rewarding.

However, we understand that volunteers often have limited time and can risk burnout if overextended. To prevent this, we recommend implementing a centralised, cloud-based club management system that simplifies tasks and enables effective collaboration. This system can serve as a central hub for committee members to communicate, delegate responsibilities, and stay organised.


Is your club’s financial health in check

Financial stability is vital for the sustained success of any club. Below are two practical tips to ensure your club's financial health:

  • Transition to online payments and auto-renewal memberships to streamline administrative tasks and improve revenue flow. This not only saves you time as club admins but also provides convenience for your members.

  • Diversify your income streams to ensure financial resilience. Explore sponsorship opportunities, fundraising events, or grant applications as ways to supplement your club's revenue. Get our complimentary guide to boost your club's revenue.


Has your club embraced technology

Embracing technology can revolutionise club management and help you save considerable time and effort. Here are some practical steps to leverage technology for the benefit of your club:

  • Consider implementing a single, automated system that drastically reduces administrative hours and empowers your members.

  • The cost of investing in technology is often only a fraction of the manual administration costs. By automating tasks and streamlining processes, you can save both time and money. Get your hands on our free Club Admin Time Calculator and experiment with it.


Are you growing your member community?

Growing your membership base is a key aspect of club management. Here are some practical tips to attract and retain members:

  • Focus on providing a great club experience and strong community engagement. Successful clubs create flexible involvement opportunities and host community events to boost visibility and attract casual participants.

  • Effective online communication channels are essential for visibility and easy registration. Platforms like Friendly Manager provide an optional, free club website; which comes automatically connected to all your member management features. It not only provides an immediate, on-brand, online presence. It means your volunteers don't need to update multiple places or be website gurus to support your club's digital efforts.

  • Retaining members requires a solid understanding of their patterns and interests. Utilise a centralised club and member management system that offers detailed activity reports and enables meaningful interactions with your members.


Club success hinges on dedicated volunteers, sound financial practices, technological efficiency, and an engaged membership base. By adopting these club management best practices and implementing the practical tips we've discussed, you can make substantial and sustainable improvements in your club's health and success.

Remember, you're not alone in this journey. The Friendly Manager community is here to support and guide you.

Share this article with your club's committee and peers to spark discussions and drive positive changes within your club.

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